Setting a Different Company to Bill an Invoice

Invoice

You can now assign an invoice to a different customer to the one that ordered from you without losing track of the original client. This is useful where your clients use finance to pay for their orders or are tenants of property management companies.

To show these fields:

Select the Cog -> Invoice Settings -> Show/Hide Edit Fields and make sure the Non-Billable Client and Non-Billable Contact are set to ‘Show’.

You can add these to your invoices using the following tags:

{NonBillableClientName}
{NonBillableClientContactName}
{NonBillableClientContactTitle}
{NonBillableClientContactFirstName}
{NonBillableClientContactLastName}

 

 

Let Staff Know When a Client is ‘on Stop’, the Services they buy, the Company Type, and more with Client Tags

OnStop

Client tags are now visible on the edit screens for Quotes, Jobs, Invoices, Delivery Notes, and Purchase Orders.

This makes it easier for staff to easily see any change in status when they are processing anything for a client. For example, if a client is put ‘On Stop’, a tag can be added to their record and this is reflected throughout the system.

Or, it could detail the type of invoicing to be used, such as pro forma or on account, or the type of product or service they use, such as ‘Accounts’, ‘Payroll’, etc.. It is very flexible – you can add the tags you want.

To find out more:

https://support.quikflw.com/hc/en-gb/articles/360004354878-Client-Tags-Flexible-Tools-for-Managing-Clients

 

Edit Detailed Descriptions on Quotes, Jobs, Purchase Orders, Invoices & Delivery Notes

Previously, you could only change this in the Item edit screen and when the item was added to the quote it would be put on the final PDF without the possibility of editing.

Now, if you show the detailed description in the line item edit columns you can edit the detailed description. This change is only applied to the item on the quote and does not change it in the Items list.

To show the Detailed Description column on the quote edit screen:

  • Click on the Cog
  • Select Quotation Settings (for the other modules select their settings instead)
  • Click on Show/Hide Line Item Columns
  • Find the ‘Detailed Description’ column and set it to ‘Show’

Generate a Quote from a Pipeline Opportunity/Deal with one Click (and auto-move in sequence)

Deal

When your opportunity/deal is ready to be quoted, create the quote with one click. The quote is created and the client’s details and the description of the deal are copied over to automatically. The opportunity/deal and quote are then linked to make it easy to move between the two.

When the quote’s status is changed, for example, it is sent, or the client accepts it, the connected opportunity/deal’s status is also changed and it moves along the pipeline. The statuses need to be mapped in the settings for this to happen. How to do this is explained here:

https://support.quikflw.com/hc/en-gb/articles/360001045037-Deal-Pipeline-Set-up

 

Use Quikflw for Artwork Approval (and Rejection) Management

We’ve added the ability for end-clients to reject or fail an eForm without having to sign. This means you can use it for your artwork approvals process.  Clients can accept the artwork but if they do reject it they can enter a reason on the form.

Quickly re-issue the new artwork and track what has been approved and declined against each job.

Quikflw can automatically chase clients with scheduled emails for each artwork approval request you make, taking the hassle of out of your job.

Find out more about this functionality here:
https://support.quikflw.com/hc/en-gb/articles/360003762617-Creating-Client-Approvals-Artwork-Drawings-etc-